Okinawa Coffee Forum (“the Forum,” “we,” “our,” or “us”) handles personal information obtained through this website, event applications, coffee submissions for quality evaluation, inquiries, sponsorship, and collaboration requests in accordance with the following policy.

 

1. Information We Collect

We may collect the following information as necessary:

• Name

• Organization or affiliation

• Address

• Telephone number

• Email address

• Participation category

• Event application details

• Coffee submission details for quality evaluation

• Inquiry details

• Sponsorship or collaboration-related information

• Information related to the use of this website

 

2. Purpose of Use

We use the collected personal information for the following purposes:

• To receive, confirm, and manage applications for forums, seminars, quality evaluation events, and related activities

• To manage coffee submissions, communicate evaluation results, and prepare materials related to quality evaluation events

• To respond to inquiries

• To communicate regarding sponsorship, collaboration, membership, and related activities

• To provide event information, activity reports, and announcements

• To improve and manage this website

• To comply with applicable laws and regulations

 

3. Provision to Third Parties

We will not provide personal information to third parties without the consent of the individual, except where required by law.

However, we may provide personal information to service providers within the necessary scope for event operations, application management, email delivery, website management, payment processing, or other administrative purposes.

 

4. Management of Service Providers

When outsourcing the handling of personal information to external service providers, we will select appropriate providers and exercise necessary and appropriate supervision.

 

5. Security Management

We take appropriate security measures to prevent leakage, loss, alteration, unauthorized access, or misuse of personal information.

 

6. Use of Cookies

This website may use cookies and similar technologies to understand website usage, improve convenience, and analyze access trends.

Users may disable cookies through their browser settings. However, some website functions may not work properly if cookies are disabled.

 

7. Photographs and Videos

At forums, seminars, quality evaluation events, and other activities, we may take photographs and videos for recordkeeping, public relations, activity reports, and promotional purposes.

Such photographs and videos may be used on this website, social media, reports, printed materials, or other public communication channels. If you do not wish to be photographed or recorded, please notify us in advance.

 

8. Disclosure, Correction, Deletion, and Suspension of Use

If an individual requests disclosure, correction, deletion, or suspension of use of their personal information, we will respond appropriately in accordance with applicable laws after confirming the identity of the requester.

 

9. Changes to This Privacy Policy

We may revise this Privacy Policy as necessary. Revised policies shall become effective when posted on this website.

 

10. Contact

For inquiries regarding the handling of personal information, please contact us through the inquiry form on this website.

Established: April 2026
Okinawa Coffee Forum